GME Program Coordinator - Main GME Office - Full Time - Days
- Req #: 10240
- Address: 2139 Auburn Ave
- City, State: Cincinnati, OH
- Zip: 45219
- Type: Full time
- Shift: Day
Job Description
Coordinates daily operations and activities of the residency/fellowship, provides project management, provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program. Develops understanding of ACGME (Accreditation Council for Graduate Medical Education) policies and procedures, including familiarity with the Common Program Requirements, and specialty-specific requirements. Provides administrative support for program director as well as residents/fellows.
Responsibilities
Oversees day-to-day operations of the program, provides administrative support for program director, associate program director and residents/fellows, administrator for program committees (clinical competency committee and program evaluation committee, etc.), Coordinates program wide events such as graduation, maintains files on current and alumni residents/fellows, assists with producing and distributing schedules, updates competency-based rotation goals and objectives and distributes to residents/fellows and faculty
Coordinates the distribution, tracking and filing of residents, faculty, and rotation evaluations. Drafts verifications of training forms, monitors resident's board eligibility status, coordinates resident reviews with program director or associate program director, assists with on-boarding and orientation
Responsible for reviewing candidates to interview, scheduling residency interviews, providing daily interviewing presentations.
Provides support for Resident Scholarly activities, records all residency research projects, maintains all residency files, maintains program manuals for safety and security. Prepares all reimbursement for program. Responsible for arranging all event activities; Graduation, Residency Interview dinners, Senior Retreat, Orientation events.
Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
Works with Program Director and GME office to ensure programs remain in compliance. Responsible for compliance monitoring; inclusive of ACGME and other accrediting bodies. Assists with ACGME required Annual Program Evaluations (APE), Clinical Learning Environmental Review (CLER) visits, and Self-Study program review.
Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
Tracks and processes paperwork for all visas; Verifies trainees' status and activities as needed. Assists in the preparation for site visits and internal reviews.
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: Bachelor's degree or relevant experience required
YEARS OF EXPERIENCE: 3-5 years preferred
REQUIRED SKILLS AND KNOWLEDGE: Excellent computer skills, including Microsoft Office applications, and ability to learn and utilize complicated operational support databases. Demonstrated professional expertise within multiple environments, placing priority on time management, organizational skills, and constant high levels of tact, integrity, and confidentiality. Excellent interpersonal skills relating to multiple levels within the organization. Knowledge of Graduate Medical Education and ACGME regulations.
LICENSES REGISTRATIONS &/or CERTIFICATIONS :
Other Credentials Required or Preferred: NONE
Coordinates daily operations and activities of the residency/fellowship, provides project management, provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program. Develops understanding of ACGME (Accreditation Council for Graduate Medical Education) policies and procedures, including familiarity with the Common Program Requirements, and specialty-specific requirements. Provides administrative support for program director as well as residents/fellows.
Responsibilities
Oversees day-to-day operations of the program, provides administrative support for program director, associate program director and residents/fellows, administrator for program committees (clinical competency committee and program evaluation committee, etc.), Coordinates program wide events such as graduation, maintains files on current and alumni residents/fellows, assists with producing and distributing schedules, updates competency-based rotation goals and objectives and distributes to residents/fellows and faculty
Coordinates the distribution, tracking and filing of residents, faculty, and rotation evaluations. Drafts verifications of training forms, monitors resident's board eligibility status, coordinates resident reviews with program director or associate program director, assists with on-boarding and orientation
Responsible for reviewing candidates to interview, scheduling residency interviews, providing daily interviewing presentations.
Provides support for Resident Scholarly activities, records all residency research projects, maintains all residency files, maintains program manuals for safety and security. Prepares all reimbursement for program. Responsible for arranging all event activities; Graduation, Residency Interview dinners, Senior Retreat, Orientation events.
Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
Works with Program Director and GME office to ensure programs remain in compliance. Responsible for compliance monitoring; inclusive of ACGME and other accrediting bodies. Assists with ACGME required Annual Program Evaluations (APE), Clinical Learning Environmental Review (CLER) visits, and Self-Study program review.
Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
Tracks and processes paperwork for all visas; Verifies trainees' status and activities as needed. Assists in the preparation for site visits and internal reviews.
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: Bachelor's degree or relevant experience required
YEARS OF EXPERIENCE: 3-5 years preferred
REQUIRED SKILLS AND KNOWLEDGE: Excellent computer skills, including Microsoft Office applications, and ability to learn and utilize complicated operational support databases. Demonstrated professional expertise within multiple environments, placing priority on time management, organizational skills, and constant high levels of tact, integrity, and confidentiality. Excellent interpersonal skills relating to multiple levels within the organization. Knowledge of Graduate Medical Education and ACGME regulations.
LICENSES REGISTRATIONS &/or CERTIFICATIONS :
Other Credentials Required or Preferred: NONE
