Medical Assistant II - Mt Auburn Cardiology - Full Time - Days
- Req #: 11513
- Address: 2123 Auburn Ave
- City, State: Cincinnati, OH
- Zip: 45219
- Shift: Day
Job Description
Proactively manage all daily activities for the President & CEO. Priority setting - first and foremost - Board meetings/correspondence. Daily interaction with other executives, assistants, internal and external customers and patients. Coordinate and handle documentation of a highly confidential and sensitive nature. Maintain smooth flow of the executive suite, paper work, appropriately handle internal and external electronic and hard copy correspondence. Coordinate business meetings, conference call and travel arrangements. Coordinate banquets and/or events. Tasks require judgment and discretion at all times.
Responsibilities
Schedule Management
Meeting Management
Relationship Management
Technical/Clerical
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: Associate Degree (will consider equivalent experience)
Equivalent Experience: Two years of related work experience (plus any additional required experience)
YEARS OF EXPERIENCE: At least 7 years secretarial experience with two years at the administrative level.
REQUIRED SKILLS AND KNOWLEDGE: Excellent typing, transcription, knowledge of office and business practice, knowledge of hospital policies and procedures. Time management: organization skills, and excellent computer skills including knowledge of Microsoft Office (Word, PowerPoint, Excel) and Outlook scheduling software which includes Boardnet (software for Board information).
LICENSES & CERTIFICATIONS: None
Proactively manage all daily activities for the President & CEO. Priority setting - first and foremost - Board meetings/correspondence. Daily interaction with other executives, assistants, internal and external customers and patients. Coordinate and handle documentation of a highly confidential and sensitive nature. Maintain smooth flow of the executive suite, paper work, appropriately handle internal and external electronic and hard copy correspondence. Coordinate business meetings, conference call and travel arrangements. Coordinate banquets and/or events. Tasks require judgment and discretion at all times.
Responsibilities
Schedule Management
- Schedules appointments and arrange meetings daily.
- Regular contact with Board of Directors & their respective assistants
- Manage CEO schedule for maximum effectiveness. Help the CEO be more efficient in her job.
- Screen requested meetings for importance and prioritize based on agreed-upon work priorities.
- Prepare CEO for each day.
- Supervise four executive secretaries, coordinating appropriate coverage for each Vice President, in addition to managing various functions of the Executive Suite.
Meeting Management
- Prepare and type agendas, reports, and related materials for staff, departmental and committee meetings.
- Distribute, and file correspondence, reports, contracts, policies, legal documents.
- Prepare CEO for each meeting at least the day before by assembling appropriate documents
Relationship Management
- Be an extension of the CEO with respect to Board members, patients, visitors, physicians, staff, vendors, etc
- Communicate and interrelate positively and effectively with all customers; i.e. patients/residents, volunteers, families, visitors, physicians and other hospital employees
- Manage Community relationships
Technical/Clerical
- Proficiency with Microsoft Office Products
- Prepare creative PowerPoint presentations based on content layout
- Maintain confidential hospital and operational files
Qualifications
KNOWLEDGE AND SKILLS:
Please describe any specialized knowledge or skills, which are REQUIRED to perform the position duties. Do not personalize the job description, credentials, or knowledge and skills based on the current associate. List any special education required for this position.
EDUCATION: Associate Degree (will consider equivalent experience)
Equivalent Experience: Two years of related work experience (plus any additional required experience)
YEARS OF EXPERIENCE: At least 7 years secretarial experience with two years at the administrative level.
REQUIRED SKILLS AND KNOWLEDGE: Excellent typing, transcription, knowledge of office and business practice, knowledge of hospital policies and procedures. Time management: organization skills, and excellent computer skills including knowledge of Microsoft Office (Word, PowerPoint, Excel) and Outlook scheduling software which includes Boardnet (software for Board information).
LICENSES & CERTIFICATIONS: None
